Any client user with admin access can add users to their team on JoinedUp.
To add a user to your organisation:
Hover over your name in the upper right-hand corner of the screen and click the down arrow to display the drop-down selection menu. Click Settings.
Click Add users in the left side navigation bar. The screen refreshes to display the list of current users. Click the Create new user button in the upper right corner of the screen.
A window will pop up with details to put in to create a new invitation.
Enter the new user’s email address. This needs to be an active email address to which the new user has access since JoinedUp notifications will be sent to it.
Select which site should be designated as the user’s default site from the Preferred site selection list. Only one selection is permitted in this field.
Select ALL sites from the Accessible sites selection list to which the user needs access. Multiple selections are permitted but if this field is left blank, the user will have access to all sites. Not all organisations use Accessible sites so if this field doesn't appear simply move to the Roles.
Click all checkboxes that apply to assign Roles. Roles determine the system menus to which a user has access. TIP: If you know a current user who has the same job position/duties, then check their user profile and select roles to match. In general assign:
Administrator -- only to users who will be responsible for admin-level tasks.
Planner – allows access to the post shift screen.
Branch – typically assigned in conjunction with Planner based on which access the user needs.
T&A (Time and Attendance) – allows access to the Attendance screen
Batch edit start / stop – allows additional access under the Attendance tab to the Batch edit start / stop times sub-menu.
Finance – allows access to the sub-menus under the Finance tab.
Contact firstname.lastname@example.org if you need additional guidance on which roles to assign to a user.
Click Create to save your entries and return to the Settings screen. The system sends a “Welcome” email to the new user with instructions on how to complete their initial login and set up their user password.
To edit an existing user profile:
Locate the user profile record to be adjusted and click Edit to the left of the user’s name. Make the adjustments as needed. Click Modify to save your entries.
To delete an existing user profile:
Locate the user profile record to be removed and click Delete to the left of the user’s name. The Delete a user confirmation window opens. Click Yes, please delete to complete your action. BE AWARE: This action cannot be reversed once complete.