QR codes

Setting up a site so workers can sign in and out using QR codes

Iwona Jakobczyk avatar
Written by Iwona Jakobczyk
Updated over a week ago

JoinedUp's on-site tablet app is a convenient way to check workers in and out of shifts. Here's how to set up QR codes at one of your sites.

Setting up the tablet app

Step 1: Determine whether the Wi-Fi is strong enough at each location or whether SIM
cards will be required to enable network connection to the tablet. We recommend trying both at first.
Step 2: Determine the entrance area where tablets will be set up, decide how many tablets will be required, and install any necessary anti-theft wall brackets or booths. Where you expect many workers to turn up at the same time, use multiple tablets. Each sign in/sign out usually takes around 3 seconds once the system is properly set up.
Step 3: Follow your tablet's screen pinning guidance to ensure the program is secure and workers cannot exit the T&A screen.
Step 4: Log in to our portal using your JoinedUp login details and select the relevant site from the drop-down selection. The tablet security PIN will be required to exit this screen after screen pinning setup.

Step 5: Select the QR code function in settings.

Step 6: Depending on the model of tablet, you may need to access the settings to ensure that sleep mode is turned off to ensure that the tablet stays on during the course of the day.

โ€‹Tip: The system may run a little slower than expected initially, but after the first 4 workers have signed in successfully, the process will naturally speed up (dependent on the strength of the network).

Setting up QR codes on JoinedUp

Step 2: Ensure your site is properly set up ready to accept workers starting their shifts using the tablet app.

- Make sure the site is set up in the Clients tab
- Check that the templates/job cards have the option 'Allow worker to enter attendance via JoinedUp on-site tablet app' selected in advanced settings
- Link the workers to the correct templates
- Assign workers to the correct shifts

How workers check in using QR

QR codes are generated uniquely in a worker's profile. The code can be presented directly to the tablet's camera on a smartphone, or printed onto a card for the worker to carry.

To show the code, simply click the link below in the worker's profile.

When the camera picks up a QR code, we run a match for the code and check if there's a valid shift for the worker. The tablet then records the worker's start/stop time.

Tip: workers can check in up to an hour before and after the booked start time of their shift.

A message will appear to show that the shift start time has been successfully submitted, ready for the next worker.

When the worker is ready to end their shift, the same process applies. When the worker presents the code this time, the system recognises that the shift has started, and gives the response to enter the stop time for the shift. The process is complete, and the next worker can have their turn.

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